Innuvis Solutions is committed to transparency and accountability in our data handling practices. We regularly review and update our policies to ensure compliance with evolving legal and regulatory requirements, and we provide clear information to individuals about their privacy rights and how their personal data is processed.

Gerneral Definations

Innuvis Solutions is committed to complying with the provisions of the Act and the Rules, thereby ensuring transparency and accountability in our data handling practices. This privacy policy is published on our website as mandated by law, providing you with clear insights into how we protect your privacy rights.

Information Collected

Employees, suppliers, clients, prospects, or consultants of Innuvis Solutions are duly informed about the purpose for which any information is being collected at the time of such collection. This ensures that individuals have a clear understanding of how their data will be utilized and empowers them to make informed decisions regarding their privacy preferences.

Data Sharing

Innuvis Solutions may disclose your PI/SPDI to employees, consultants, authorized vendors, or governmental authorities on a 'need to know' basis under a Non-Disclosure Agreement. Additionally, in response to subpoenas, court orders, or other legal processes, your PI/SPDI may be disclosed as required by law, with appropriate measures taken to protect your rights and interests.

Consequences of Violations

Safeguard computer systems processing personal data from unauthorized access or manipulation, including unauthorized reading, copying, alteration, deletion, or removal of data.

Adhere strictly to Innuvis Solutions' internal logical and physical security policies and procedures.

Ensure that access to personal data within data-processing systems is restricted to authorized users based on their access rights.

Maintain meticulous records of any communication of personal data, noting the recipients and the time of communication.

Refrain from disclosing personal data to third parties without prior consultation with their manager or the Human Resources Department.

Process personal data on behalf of clients only in accordance with the prescribed manner stipulated by the respective client.

Ensure the secure communication and transfer of personal data, preventing unauthorized access or tampering during transmission or storage.

Promptly report any vulnerabilities or breaches related to privacy or security, including potential risks, as soon as they become aware of them.

Attend mandatory training sessions on security and data privacy to stay abreast of evolving best practices and regulations.

Non-compliance with this policy and applicable laws can have severe consequences, exposing both Innuvis Solutions and the individual involved to potential damages, criminal fines, and penalties. We take any instances of non-compliance very seriously and may initiate appropriate disciplinary actions, including but not limited to employee dismissal or relevant individual termination.

At Innuvis Solutions, we uphold the highest standards of integrity and accountability in safeguarding personal data, ensuring the trust and confidence of our clients, partners, and employees alike.

Retention Criteria

At Innuvis Solutions, we adhere to specific records management and retention policies to ensure that personal data is retained only for as long as necessary. Our retention criteria are structured to balance business needs with privacy considerations:

Ongoing Relationship: We retain personal data for individuals with whom we have an ongoing relationship, particularly those with active accounts or utilizing our services. This ensures that we can continue to provide seamless support and personalized experiences.

Active Account Status: Personal data is kept as long as an individual's account remains active or for the duration required to deliver services effectively. This enables us to fulfill our commitments and maintain service excellence throughout the customer journey.

Legal and Contractual Obligations: We retain personal data for the duration necessary to comply with global legal and contractual obligations. This includes obligations stemming from regulatory requirements, contractual agreements, and industry standards.

Data Destruction and Anonymization: Once Innuvis Solutions no longer requires personal data for the specified purposes, we ensure its appropriate and secure destruction or anonymization in accordance with relevant laws and regulations. Transactional data related to services is retained for a period of three years, after which it is securely disposed of or anonymized to protect individual privacy rights.

Appendix 1

  • Name
  • Date of Birth
  • Address
  • Email ID
  • Gender
  • Phone number
  • Transaction details like mobile number, email, message text.
  • Rule 2 (i)
    “Personal information" means any information that relates to a natural person, which, either directly or indirectly, in combination with other information available or likely to be available with a body corporate, is capable of identifying such person.

  • Rule 3
    Sensitive personal data or information of a person means such personal information which consists of information relating to:-

  • password;

  • financial information such as Bank account or credit card or debit card or other payment instrument details ;

  • physical, physiological and mental health condition;

  • sexual orientation;

  • medical records and history;

  • Biometric information;

  • any detail relating to the above clauses as provided to body corporate for providing service; and any of the information received under above clauses by body corporate for processing, stored or processed under lawful contract or otherwise: provided that, any information that is freely available or accessible in public domain or furnished under the Right to Information Act, 2005 or any other law for the time being in force shall not be regarded as sensitive personal data or information for the purposes of these rules. Information collected from Registered Users:

  • Sensitive personal data or information of a person means such personal information which consists of information relating to:-

Appendix 2

Information stored for the purpose of employment/potential employment:

Last Name Middle Name First Name DOB Place of Birth Present residential address Permanent residential address Marital status Person to notify in case of emergency Personal Contact Details Email ID Date of joining Innuvis Solutions Father’s/ Husband’s name Pan Card number Passport number Last Name Passport – Date of issue Passport – Place of issue Passport – Date of expiry

Reference 1: Reporting Manager Reference 2: HR Details of visits abroad Previous Employer Name Total Year(s) of experience Blood group Spouse Name DOB Of Spouse Name of 1st Child & DOB Name of 2nd Child & DOB Mention your Hobbies Gender Driving License Nationality All Education attained till date All Professional Qualifications

Employment History Company: Name Address Line Manager’s Name & Designation Last Position / Designation Held Dates of Employment Summary of Responsibilities:Reason for Leaving:Last Remuneration Package in Local Status

Employment Particulars: Have you ever been a temporary, contractual, volunteer or an outsourced employee?Have you ever been deputed to work at a company while being on the roles of a different company?

Personal Particulars: Have you ever been refused entry to a foreign country?Have you ever been arrested or convicted in a court of law?Have you ever been declared bankrupt?Have you ever been suspended or dismissed by an employer?Do you have any relatives currently employed at the Firm?Have you ever been disqualified from acting as a Director?

References: Full Name Designation / Job Title & Company Name Contact Number Nature of Relationship Years known Resume Signed Employee intellectual agreement Signed Compliance Forms DOB proof Bank Details Signed Employment Documents